Job Description

About the Organisation Param Hansa Philanthropies (PHP) is a values-driven philanthropic organisation headquartered in Bengaluru, focused on catalytic funding, institutional partnerships, and programme management at the intersection of science, technology, and social impact. PHP supports initiatives such as the Param Hansa Centre for Computational Oncology (PHCCO) at IISc Bengaluru and the QxBio conference series on Quantum–AI Bio-Convergence, collaborating with leading institutions including IISc, Stanford University, and UT Austin. Position Summary The Programme & Administrative Associate will provide high-quality administrative and executive support to the leadership team of Param Hansa Philanthropies. The role requires a proactive, highly organised, and detail-oriented professional capable of managing executive operations, stakeholder communication, programme coordination, documentation, and compliance activities in a dynamic mission-driven environment. Location & Employment Details Location: Bengaluru, Karnataka (In-person with occasional remote flexibility) Employment Type: Full-Time Reporting To: Executive Director / Founder Compensation: Commensurate with experience Key Responsibilities Executive & Administrative Support Manage calendars, appointments, meetings, and travel arrangements for senior leadership. Draft, proofread, and manage professional correspondence including emails, letters, and institutional communications. Prepare meeting agendas, record minutes, and ensure timely follow-up on action items. Handle confidential information and documents with professionalism and discretion. Programme & Event Support Coordinate logistics for conferences, workshops, retreats, and institutional events including QxBio and PHCCO programmes. Liaise with speakers, academic partners, vendors, and institutional stakeholders. Maintain speaker databases, stakeholder records, outreach trackers, and programme documentation. Assist in preparing presentations, reports, briefing notes, and executive slide decks. Compliance & Documentation Support MCA and ROC filings, board resolutions, and statutory documentation. Maintain organised records of legal, regulatory, and financial documents. Coordinate with company secretaries, chartered accountants, and legal advisors. Assist with share transfer documentation, settlements, and compliance-related activities. Communications & Stakeholder Engagement Draft social media content, announcements, newsletters, and LinkedIn communications. Respond to institutional enquiries and route communications appropriately. Maintain and update donor, partner, and collaborator contact databases. Support outreach and engagement activities with key stakeholders. Required Qualifications Graduate degree in any discipline (Postgraduate qualification preferred). 3–7 years of experience as an Executive Assistant, Personal Secretary, Administrative Associate, or in a similar role. Excellent written and verbal English communication skills. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. Familiarity with MCA portal, ROC filings, and corporate secretarial processes is desirable. Prior experience supporting senior leadership in NGO, academic, research, philanthropic, or social impact organisations is preferred. Preferred Skills & Attributes High level of discretion, integrity, and professionalism. Strong organisational and multitasking abilities. Ability to independently manage multiple priorities and deadlines. Comfortable working with international stakeholders and cross-time-zone coordination. Familiarity with AI productivity tools such as Claude, Copilot, or similar platforms is an advantage. Interest in science, healthcare, research, technology, or social impact initiatives is desirable. How to Apply Interested candidates should send their updated CV along with a brief cover letter (maximum one page) to: Email: talent@phvalues.org Only shortlisted candidates will be contacted for further discussions. Param Hansa Philanthropies is an equal-opportunity organisation and welcomes applications from all qualified candidates.